Proofread grammar, punctuation, and formatting without restyling
Correct objective language and consistency errors while preserving voice, wording choices, and meaning
4 min setupTested with:ChatGPTReviewed: 2026-08-28
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Your prompt
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Proofread the text for grammar, spelling, punctuation, capitalization, and formatting consistency without rewriting its style.
Text:
[text]
Locale, dictionary, house style, date/number conventions, and format:
[standard]
Fixed quotations, terminology, names, intentional fragments, formatting, tracking, and intervention limits:
[limits]
Make the smallest correction that resolves an objective error or specified consistency issue. Preserve voice, register, sentence structure where grammatical, facts, certainty, terminology, and deliberate fragments. Do not improve arguments, modernize voice, simplify vocabulary, rewrite for tone, or silently resolve factual ambiguity. Return: clean corrected text; change log showing original, correction, category, and rule; queries for issues that require author judgment; and a confirmation of unchanged passages. Keep quoted wording untouched unless explicitly authorized, but flag apparent errors inside it.
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From input to outcome
A worked example
See how concrete context turns this recipe into a usable result
Actual input
Text to proofread
Q3 field notes
The programme began on 3 July 2026, and included 12 workshops. Each workshop were led by two facilitators. Attendance varied: Bristol, 84; Leeds 79, and York—81.
A participant wrote, “The sessions was practical, and worth my time.” We haven't analysed the follow-up survey yet; the results is expected in October. Next steps:
- Verify attendance totals
- analyse survey responses.
- Publish a short update
Language and style standard
British English, Oxford English Dictionary. Dates as day month year. Sentence-case headings. List items use sentence fragments without terminal full stops. Preserve programme and analysed spelling.
Editing limits
Do not edit the participant quotation. Keep place names and all numbers. Preserve the informal 'We haven't'. Do not change factual claims or improve the heading. Return a clean version and logged changes.
Example output
Q3 field notes
The programme began on 3 July 2026 and included 12 workshops. Each workshop was led by two facilitators. Attendance varied: Bristol, 84; Leeds, 79; and York, 81.
A participant wrote, “The sessions was practical, and worth my time.” We haven't analysed the follow-up survey yet; the results are expected in October. Next steps:
Verify attendance totals
Analyse survey responses
Publish a short update
Change log: removed comma before “and included” (compound predicate); “were”→“was” (subject agreement); normalized place-list punctuation; “results is”→“results are” (agreement); capitalized Analyse and removed list full stops (house list style). Query: the quotation contains “sessions was” and a possibly unnecessary comma, but it is unchanged as required. All facts, numbers, wording outside identified corrections, informal contraction, and title are preserved.
Why this works
1
A minimum-intervention rule separates proofreading from copyediting and stylistic rewriting.
2
Queries preserve author control when a suspected error may be intentional or factual.
Check the result
Is every change justified by an objective error or supplied style rule?
Are facts, voice, terminology, quotations, and deliberate fragments preserved?
Were ambiguous or judgment-based issues queried rather than silently rewritten?
ChatGPT