Tighten prose by testing what each phrase contributes while protecting nuance, emphasis, and voice
4 min setupTested with:ChatGPTReviewed: 2026-08-28
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Your prompt
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Remove filler, clichés, and unnecessary repetition from the draft.
Draft:
[draft]
Purpose, audience, and format:
[purpose]
Facts, terms, quotations, emphasis, voice, length target, and fixed wording:
[preserve]
Evaluate each deletion by function. Remove phrases that add no meaning, replace vague clichés with a supported specific statement or omit them, and combine repeated claims. Preserve intentional parallelism, necessary reminders, uncertainty, rhythm, accessibility, and distinctions in scope or time. Do not make the prose shorter by deleting evidence, conditions, transitions the reader needs, or the author's stated voice. Return: tightened version; before/after word or character count; deletion and consolidation log with rationale; repeated ideas intentionally retained; and a meaning-preservation audit. Flag clichés that cannot be made specific from the supplied facts.
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From input to outcome
A worked example
See how concrete context turns this recipe into a usable result
Actual input
Draft
At this point in time, our team is currently in the process of conducting a review of the new returns process. It goes without saying that customer experience is incredibly important to us. In order to ensure that we are able to provide the best possible experience, we are reviewing 240 returns submitted between 1 and 14 June. The review is ongoing at the present time, and we expect to share the findings on 28 June. It is important to note that the current review does not include store returns, and it should also be noted that no decision about changing the policy has been made yet.
Purpose and audience
A short internal status update for store and online operations managers.
Elements to preserve
Keep 240, 1–14 June, 28 June, online-only scope, review still in progress, and no policy decision. Neutral operational voice. Target under 85 words.
Example output
Tightened version: We are reviewing 240 online returns submitted from 1 to 14 June under the new process. The review is still in progress, and we expect to share findings on 28 June. Store returns are outside its scope. No decision has been made about changing the policy.
Before: 98 words. After: 46 words. Deleted “at this point in time/currently/in the process of” as overlapping progress markers; removed the unsupported cliché about the “best possible” customer experience; combined two “important to note” clauses into direct scope and decision sentences. Retained the second progress reference because it connects the sample description to the future findings date. Meaning audit: sample size, dates, online-only scope, incomplete review, expected update, and absence of policy decision are unchanged.
Why this works
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Function-based deletion distinguishes empty repetition from repetition that helps comprehension or emphasis.
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A deletion log makes subtle loss of evidence and qualification easier to catch.
Check the result
Does every retained sentence add a distinct fact, reason, transition, instruction, or intentional effect?
Were evidence, conditions, uncertainty, and voice preserved?
Are vague clichés removed rather than replaced with invented specifics?
ChatGPT