Reduce syntactic load and ambiguity while preserving every material fact, condition, and relationship
3 min setupTested with:ChatGPTReviewed: 2026-08-28
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Your prompt
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Rewrite the sentences for clarity and concision.
Exact text and context:
[text]
Audience, document type, reading level, and intended action:
[reader]
Terms, facts, numbers, conditions, legal wording, tone, length, and format to preserve:
[constraints]
Preserve meaning before optimizing style. Identify subjects and actions, shorten long noun phrases, remove avoidable repetition, repair unclear references, and split overloaded sentences where useful. Do not change causality, obligation, scope, certainty, chronology, attribution, or a defined term. If the original is genuinely ambiguous, do not choose a meaning silently: provide alternatives or use a marked question. Return: concise revision; a more conservative revision; material changes; preserved facts and conditions; and ambiguities requiring the author.
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From input to outcome
A worked example
See how concrete context turns this recipe into a usable result
Actual input
Sentences to revise
Following completion of the review of applications that were received prior to the closing date, applicants who have, subject to verification, met the eligibility requirements will be contacted by the team within a period of no more than ten working days after 3 May, although this should not be taken as confirmation that funding has been approved.
Reader and use
Applicants reading a grant-process email. Plain professional language. They need to know what happens and what contact means.
Meaning and style constraints
Keep: only applications received before the closing date; eligibility is subject to verification; contact within no more than ten working days after 3 May; contact is not funding approval. Do not define which calendar is used for working days.
Example output
Concise revision: We will review applications received before the closing date. If we verify that you meet the eligibility requirements, the team will contact you within ten working days after 3 May. Being contacted does not mean your funding has been approved.
Conservative revision: After reviewing applications received before the closing date, the team will contact applicants whose eligibility has been verified. We will do this no later than ten working days after 3 May. This contact is not confirmation of funding approval.
Material changes: replaced nested clauses with chronological sentences; named “we/the team” as actor; changed “within a period of no more than” to “within/no later than”; made the non-approval warning direct. Preserved: receipt cutoff, review first, verification condition, ten-working-day maximum after 3 May, and distinction between contact and approval. Ambiguity: the source does not define the working-day calendar or say whether the ten days begin on 3 or 4 May; confirm if operationally material.
Why this works
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Meaning invariants keep concision from deleting qualifiers that determine what a sentence actually claims.
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A conservative alternative gives authors control when brevity and institutional wording compete.
Check the result
Are all material facts, conditions, actors, dates, and certainty levels unchanged?
Did the revision resolve syntactic ambiguity without inventing semantic certainty?
Is the shorter version genuinely easier for the stated reader to act on?
ChatGPT