Write & communicate

Adapt writing for a different audience

Change tone and depth while protecting facts and decisions

4 min setupTested with:ChatGPTClaudeGeminiReviewed: 2026-08-27

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Source textNew audienceCommunication goal

Your prompt

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Adapt the source text for this audience and goal.

Source text:
[source]

New audience:
[audience]

Communication goal:
[goal]

Preserve names, numbers, dates, commitments, decisions, and uncertainty exactly unless the source is internally inconsistent. Change vocabulary, explanation depth, order, and tone as needed for the audience. Do not introduce new claims.

Return:
1. Adapted version
2. Information intentionally preserved
3. Changes made for the audience
4. Any source ambiguity that needs confirmation

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From input to outcome

A worked example

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Actual input

Source text: On 14 September, Acme Analytics will move the Dashboard service to a new database cluster. The maintenance window is 02:00–02:30 UTC. We expect the Dashboard to remain available, but it may be read-only for up to 8 minutes. Scheduled exports will continue. Customers do not need to take action before the maintenance. Anyone editing a dashboard during the window should save their draft first. The migration has passed staging tests, although the exact read-only duration remains uncertain. We will post updates on the status page.
New audience: Customers who use Acme Analytics but are unfamiliar with databases or infrastructure terminology.
Communication goal: Help customers understand the limited impact, know whether they need to prepare, and find updates during the maintenance.

Example output

Adapted version

Acme Analytics Dashboard maintenance on 14 September

We will perform scheduled maintenance on the Dashboard service from 02:00 to 02:30 UTC on 14 September.

We expect the Dashboard to stay available throughout the maintenance. For up to 8 minutes, however, you may be able to view dashboards without being able to save changes. Scheduled exports will continue as usual.

You do not need to take any action before the maintenance. If you plan to edit a dashboard during this time, save your draft before the maintenance begins.

The migration has passed staging tests, but the exact length of the possible read-only period remains uncertain. We will share progress on the status page.

Information intentionally preserved

The date, maintenance window, possible read-only period, continued exports, lack of required advance action, draft-saving advice, completed staging tests, uncertainty, and status-page updates are unchanged.

Changes made for the audience

Replaced database-cluster language with scheduled-maintenance wording; explained read-only as viewing without saving; moved customer impact and required action ahead of technical context; used a calm, direct tone.