Rewrite complex text in simple target language

Author: AILesson8 min setupTested with:ChatGPTReviewed: 2026-08-28

Quick answer

Simplify syntax and vocabulary to a target level while preserving facts, obligations, conditions, exceptions, and uncertainty. Provide: Source text, Target language and reader, Meaning and terminology locks. Expected result: A level-bounded rewrite with fact lock, term glossary, sentence mapping, preserved caveats, and fidelity check.

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Source textTarget language and readerMeaning and terminology locks

Your prompt

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Rewrite the supplied complex text in simple target-language expression under the stated meaning locks.

Source:
[source]

Target reader and level:
[target]

Meaning and term locks:
[locks]

First extract a private fact lock covering actors, actions, modality, numbers, units, dates, scope, sequence, conditions, exceptions, negatives, uncertainty, attribution, and citations. Then simplify sentence structure, vocabulary, information order, references, and paragraph length without weakening or strengthening claims. Preserve must, may, should, not, only, unless, if, estimates, ranges, and unresolved points distinctly. Do not add explanations, examples, advice, causes, promises, or translations not licensed by the source. Keep locked terms unchanged and define necessary difficult terms in plain target language. Produce the simple rewrite, a short glossary, a source-to-rewrite coverage map, and a fidelity audit listing any detail that could not be simplified safely. If the target level conflicts with required precision, preserve the precise term and explain it rather than deleting it.

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From input to outcome

A worked example

See how concrete context turns this recipe into a usable result

Actual input

Source text: Policy update, section 4.2. Employees who have completed six consecutive months of service may request up to two remote-work days per calendar week, provided that their role is listed as eligible and their manager has approved the proposed schedule in WorkBase before the first remote day. Approval is discretionary and does not create an ongoing entitlement. Requests may be temporarily suspended during a declared business-continuity event. Employees must continue to follow data-classification and secure-access requirements. Work outside the employee’s registered country is not covered by this policy and requires separate written review. The policy takes effect on 1 October 2026. Existing informal arrangements must be reviewed by 15 October; they do not automatically continue. The company expects, but does not guarantee, that most complete requests will be reviewed within five working days. See Information Security Standard IS-12.
Target language and reader: Rewrite in English for employees who read at approximately CEFR A2–B1. Plain, respectful workplace tone. Short headings and sentences, maximum 220 words. Readers know WorkBase but not policy language. Preserve English; no translation. Use bullets for steps. Explain discretionary and entitlement simply.
Meaning and terminology locks: Keep exact: WorkBase, 1 October 2026, 15 October, five working days, Information Security Standard IS-12. Preserve may versus must, two days per calendar week, six consecutive months, eligible role, prior manager approval, continuity-event suspension, registered-country exclusion, no automatic continuation, and expectation-not-guarantee. Do not add HR contacts, consequences, reasons, eligibility list, approval criteria, or security instructions. Nothing may be omitted.

Example output

Remote work policy: simple guide

Start date This policy starts on 1 October 2026.

Who may apply You may ask to work remotely for up to two days in each calendar week if:

you have worked for the company for six months in a row;
your role is on the eligible list; and
your manager approves your schedule in WorkBase before your first remote day.

Approval is discretionary. This means your manager may decide whether to approve the request. Approval is not an entitlement. This means it does not give you a permanent right to remote work.

Important limits

The company may pause remote-work requests during a declared business-continuity event.
You must still follow all data-classification and secure-access requirements.
This policy does not cover work outside your registered country. That work needs a separate written review.

Existing arrangements An informal arrangement does not continue automatically. It must be reviewed by 15 October.

Review time The company expects to review most complete requests within five working days. This is an expectation, not a guarantee.

See Information Security Standard IS-12.

Glossary: calendar week—one named week on the calendar; business-continuity event—a formally declared event under the source policy. Coverage audit: eligibility, process, discretion, limits, countries, dates, existing arrangements, review expectation, and IS-12 are all retained. “Business-continuity event” remains precise because replacing it could change the trigger. No contact, consequence, criterion, or security instruction was added.

Why this works

1
A fact lock prevents readability changes from silently altering obligations and exceptions
2
Coverage mapping makes omissions and unsafe simplifications visible for review

Check the result

Are every actor, number, date, condition, exception, negative, modality, uncertainty, and citation preserved?
Does the rewrite meet the target level without adding advice, causes, promises, or unsupported examples?
Can each source proposition be found in the coverage map or explicit cannot-simplify list?

Use it with confidence

Frequently asked questions

Practical answers about when to use this recipe, what to provide, and where human review still matters

What should I prepare before using “Rewrite complex text in simple target language”?

For “Rewrite complex text in simple target language,” prepare Source text, Target language and reader, and Meaning and terminology locks. Replace placeholders only with information you can verify. If a detail is unknown, preserve that uncertainty explicitly instead of asking the model to infer it.

When is the “Rewrite complex text in simple target language” result not ready to use?

The result is not ready if it does not yet deliver the stated outcome—A level-bounded rewrite with fact lock, term glossary, sentence mapping, preserved caveats, and fidelity check—from the supplied evidence, or if it relies on unresolved assumptions, missing approvals, or invented details. Use the checks as release gates: revise the source inputs or assign a named, authorized reviewer instead of polishing an unsupported output.

Which AI tools have recorded tests for “Rewrite complex text in simple target language”?

The published test record for “Rewrite complex text in simple target language” lists ChatGPT as of 2026-08-28. This confirms recorded runs, not guaranteed compatibility or identical results in later product versions. For another tool or version, keep every constraint visible and repeat the result checks before use.

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